Roles and Responsibilities

Goodrecordkeeping is everyone's responsibility.

All public servants have a duty to create full and accurate records of their actions, and file or capture them in a formal recordkeeping system. Employees at all levels must not destroy government records except as provided by an approved records schedule, and in accordance with established procedures for records destruction.

Government employees at all levels are encouraged to take the online course “Introduction to Records and Information Management in the Manitoba Government,” available through the Learning Management System (LMS), to learn more about their role and responsibilities. For more information on the course and a link to the LMS, see Training.

Program managers are responsible for ensuring that the specific records requirements of their program are defined and understood, that responsibility for creating and managing records is assigned, and that the necessary systems are in place to support recordkeeping. Managers should ensure that all records in their custody and control are covered by current records schedules, and that schedules are regularly implemented.

Designated department/agency recordkeeping roles:
Every department must have an Executive Lead that is responsible for recordkeeping, dedicated records management professionals to analyze and lead RIM activities, and technical staff responsible for digital and physical records management. These roles and responsibilities are evolving as digital recordkeeping transforms how we work and how we create and receive records.

To learn more and to designate roles see: Recordkeeping Roles and Responsibilities for Departments and Agencies (PDF).

The Government Records Office is responsible under The Archives and Recordkeeping Act for establishing policies, standards, and guidelines for recordkeeping across government, including the creation, identification, maintenance, retention, disposition, custody, and protection of records. It identifies records of archival value through the records scheduling process, and is involved in planning for the long-term protection and use of these records. The Government Records Office supports departments by engaging with department/agency employees with responsibilities for records management activities. The Government Records Office also provides records storage services to government through the Government Records Centre.